for Barwick and Stoford Parish Council
Privacy Notice
Barwick and Stoford Parish Council is committed to protecting your privacy and handling your personal information openly and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Notice explains how we collect, use, store, and protect personal information when you use our website or contact the Parish Council.
Who We Are
Barwick and Stoford Parish Council is the data controller for the personal information collected through this website.
Contact Details
Clerk to the Parish Council
Email: clerk@barwickandstofordparishcouncil.co.uk
Website:
barwickandstofordparishcouncil.co.uk
What Information We Collect
We may collect and process the following information:
- Names and contact details
- Email addresses
- Postal addresses
- Information submitted through contact forms
- Correspondence sent to the Council
- Information relating to parish matters, consultations, or complaints
- Technical website usage data such as IP address, browser type, and pages visited
How We Collect Information
Information may be collected when you:
- Contact the Parish Council by email or telephone
- Submit a form through the website
- Subscribe to updates or newsletters
- Attend meetings or consultations
- Interact with the website
Some technical information may also be collected automatically through cookies and analytics tools.
How We Use Your Information
We use personal information to:
- Respond to enquiries and correspondence
- Manage Parish Council services and administration
- Publish meeting agendas and minutes where legally required
- Maintain transparency and public records obligations
- Improve the website and user experience
- Comply with legal obligations
We will only process personal data where we have a lawful basis to do so.
Legal Basis for Processing
Under UK GDPR, the lawful bases we rely on include:
- Public task
- Legal obligation
- Consent
- Legitimate interests
Cookies and Website Analytics
This website may use cookies to improve functionality and monitor website performance.
Cookies are small text files stored on your device that help the website operate effectively.
Analytics services may collect anonymous information such as:
- Pages visited
- Time spent on pages
- Device and browser type
- General geographic location
You can control or disable cookies through your browser settings.
Sharing Your Information
We do not sell personal information.
Information may be shared where necessary with:
- Government bodies
- Regulatory authorities
- Professional advisers
- Website and IT service providers acting on our behalf
Any third parties processing data on behalf of the Parish Council are required to keep it secure and confidential.
Data Storage and Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, or disclosure.
Information is stored securely and retained only for as long as necessary in accordance with legal and operational requirements.
Your Rights
Under data protection law, you have rights including:
- The right to access your personal data
- The right to correct inaccurate information
- The right to request deletion where appropriate
- The right to restrict processing
- The right to object to processing
- The right to data portability where applicable
Requests relating to personal data should be made to the Parish Clerk.
External Links
This website may contain links to external websites.
We are not responsible for the privacy practices or content of external sites.
Contacting the Information Commissioner’s Office (ICO)
If you are unhappy with how your information has been handled, you may contact the UK Information Commissioner’s Office:
Information Commissioner’s Office
Changes to This Privacy Notice
This Privacy Notice may be reviewed and updated periodically to reflect changes in legislation or Council practices.
Review Date
May 2026
Next Scheduled Review
May 2027